November Q ‘n A and Quick Tips

Get easy answers to common technology questions.

Q

Oh no… I’ve sent an email to the wrong person…
can I get it back?

A

Yes, don’t panic! In Outlook open the message in Sent Items, select Actions > Recall this message, then Delete unread copies of this message.

Q

Is there an easier way to add appointments to my Outlook calendar?

A

If you’re scheduling a meeting or appointment via email, simply drag that email to your calendar and it will create an appointment for you.

Q

I’m trying to send a photo via email, but it’s telling me the file is too large.

A

This one is easy. Select the photo file you’d like to send. Right click it and select Send To > Mail Recipient. A pop-up window will open which allows you to select the picture size. Click Attach, and it will resize the image and attach it to your message.

Declutter Your E-Mail Inbox In 2 Steps

  1. Use the unsubscribe button.
    Look at how many e-mails you actually read from senders outside of your organization. Do you have a ton of marketing mail, promotions or newsletters you don’t read anymore? Start hitting unsubscribe and leave behind only those messages that you care about. Suddenly, you’ll start receiving fewer e-mails every day.
  2. Filter everything.
    Most e-mail clients allow you to filter by source or sender. Create ffilters that automatically sort e-mails into specific folders. That way, internal memos to to one folder, client messages to another, newsletters to another still and so on. While filtering e-mails can be time consuming, it’s definitely worth your time.

New to Microsoft 365: Pin a chat message in Teams

Now, any member of a chat can pin or unpin a message to the top of a chat header for everyone to see.

People in the chat can click the pinned message. They’ll jump straight to the original message in that thread. Clever, and useful.