January Q ‘n A and Quick Tips

Get easy answers to common technology questions.

Q – What’s the best thing I can do to protect my business from a cyberattack?

A – Typically, it’s your people who are your weakest link and it’s really not their fault! Criminals spend a lot of time trying to fool them. Invest in good cybersecurity training to identify risks and promote best practices.

Q – Do we really need to backup our business data?

A – YES!!!! Imagine the worst-case scenario, where all of your data is deleted or stolen. Your client information, your projects, everything. How long would your business survive without it? No more than a few weeks. A good backup is a business basic.

Q – I know we need to encrypt our data, but what does that actually mean?

A – When you encrypt data, it goes from a “plain text” version that anyone can read, to a coded version of the text that you need a special key to unlock. It means if your data falls into the wrong hands, the information can’t be read or decoded.

New in Microsoft 365

Moving and sharing files is easier in OneDrive and SharePoint

OneDrive and SharePoint are great tools for collaboration and sharing. However, even their biggest fans would admit they could be better when you’re moving or copying files.

There’s been an update. Now when you move or copy a file or folder, you can choose the destination.

It’s a new, smoother way to put what you want, where you want it.

Did you know… you can hide your email address?

If you use an iPhone, you can get a unique random email address that forwards mail to your real email address. The idea is you can get quotes for things or sign up for mailing lists without fear. When it’s no longer needed, you can simply delete that email address later.

  1. Go to Settings > Apple ID > iCloud > Hide My Email
  2. Create your new email address > Continue (or make a note first) > Next > Done

Now you have another layer of protection from spam.